Now Hiring: Staff Accountant
The mission of the Staff Accountant is to assist the CFO in maintaining the internal controls that manage the finances and accounting of SMBH.
Full-Time On-Site Position in our Grandview, Ohio office.
Responsibilities:
- Maintain AP accounts by entering and verifying invoices received from statements, updating AP payments due on cash flow that accurately tie to Deltek, and printing and mailing checks as requested
- Partner with CFO on monthly aged receivable report, reach out to clients on past-due payments
- Handle all company mailing
- Deposit checks daily as received, enter payments and balance with banking report through check scanner, communicate deposits daily with CFO for cash flow updates
- Provide back-up support for CFO during absences
- Assist with a variety of monthly, quarterly, and annual accounting activities including month-end close, accruals, and account reconciliations
- Review and process the company expenses for payroll reimbursements and monthly credit card reconciliation. Verify accuracy and make corrections as needed.
- Assist in the preparation, set-up, maintenance, audit, reconciliation, and processing of bi-monthly payroll with a high level of efficiency and accuracy
- Provide support for all payroll and new hire onboarding-related questions
- Prepare and submit funding files for benefits and Health Savings Accounts, track employee payroll contributions, enter daily disbursements, and reconcile monthly to bank statements
- Attend bi-weekly production meetings to assist with planning
- Process monthly statements, bi-monthly invoicing, and supporting documentation for client billing and AR invoices accurately and promptly
- Process job tickets daily for initial job setup, including planned hours, SharePoint, and network drive; ensure billing, budgets, revenue methods, and all essential information from client is entered into Deltek correctly
- Run custom year-end AP report and review for selection of 1099 vendors; process year-end 1099 tax forms and associated 1096 summary form by the IRS deadlines
- Maintain a detailed and organized filing of all accounting-related documents
- Assist CFO in documenting procedures and updating job tasks as requested
- Assist Project managers as needed to expedite the billing process and project setup
- Responsive to the needs of clients and other SMBH team members via effective communications
- Office Notary for legal internal and external documents for SMBH and staff
- Maintain firm registrations with all Secretaries of State and Certificate of Authority registration
- Administration of PE licensure process
- General office management
- Act in alignment with the SMBH Core Values
Qualifications:
- Associate’s degree in accounting or business or related experience
- Strong knowledge of basic accounting practices
- Two to five years of proven accounting experience working as an accounting assistant in a firm with similar complexity as ours, preferably in the AEC Industry
- High level of confidentiality, accuracy, and excellent organizational skills
- Software and systems: Proficient in Word, Excel, and Outlook. Additional proficiency in AEC Industry Financial Software such as Deltek (Vantagepoint, Advantage, Costpoint, Axium, Sema4), Timberline
- Good communications skills/writing skills
- Ability to work independently and/or in a team environment
- Attention to detail
- Flexible and easily adapts to changing priorities
- Experience with Deltek Vantagepoint or other enterprise systems is a plus
Physical Demands:
- While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone.
- Specific vision abilities required by this job include close vision requirements due to computer work
- Light to moderate lifting is required
Work Environment:
- Office
- This job cannot be performed remotely in the long term
Candidates only. Recruiters, please no phone calls or emails about this job.
SMBH is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard for their race, age, color, physical handicap or disability, military service record, religion, gender, sexual orientation, or national origin.
