Now Hiring: Office Services Specialist
The mission of the Office Services Specialist is to assist the CFO in maintaining the internal controls that manage the finances and accounting of SMBH while also supporting our office and employees.
On-Site Position
Responsibilities:
- Assists with record keeping, payroll, accounting/bookkeeping, credit, collection, and billing duties
- Maintains personnel files and accounting records
- Oversees the company’s office business and administrative services.
- Responsible for such functional areas as general office, clerical assistance, purchasing, supply ordering, and equipment/facilities maintenance
- Responsive to the needs of clients and other SMBH team members via effective communications.
Work Environment:
- Office
- This job cannot be performed remotely in the long term
Qualifications:
- Degree in Accounting, Finance, Business, or related experience
- Knowledge of basic accounting practices
- Proven accounting/business experience working as an intern or assistant in a firm with similar complexity as ours, preferably in the AEC Industry
- Notary Preferred or willing to obtain Notary License
- High level of confidentiality, accuracy, and excellent organizational skills
- Proficient in Word, Excel, and Outlook. Additional proficiency in AEC Industry Financial Software such as VantagePoint (Vantagepoint, Advantage, Costpoint, Axium, Sema4) or Timberline a plus
- Good communications skills/writing skills
- Ability to work independently and/or in a team environment
Physical Demands:
- While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone.
- Specific vision abilities required by this job include close vision requirements due to computer work
- Light to moderate lifting is required
Candidates only. Recruiters, please no phone calls or emails about this job.
SMBH is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard for their race, age, color, physical handicap or disability, military service record, religion, gender, sexual orientation, or national origin.
